Moving offices needs significant preparation and planning. Changes can be exciting but also nerve-wracking, particularly when it comes to moving on whole office space to a new office location. It can be stressful, complex, and costly procedures that require adequate time to implement. Without a detailed plan, this exciting time for development in your company could have negative impacts on both staff and business costs. If you want to know how to move an office space without disrupting business so here we mention some of the tips that will help you to move office location easily and smoothly.
It is challenging to manage the move without disrupting business, and it is a multi-step procedure that needs careful planning and streamlined actions. Like any other extensive project planning procedure, dividing the workload and assigning particular tasks to different employees can assist a lot. Starting the procedure early and maintain open and frequent communication are the keys to a successful and less stressful move.
Here Are The Ways To Move An Office Space Without Disrupting Business
1. Plan The Move A Year In Advance
Relocating office is different from moving a house. The logistics are more difficult as there are numerous things to examine, such as equipment, staff, paperwork, utilities, and backing up data. Along with this, you have to make sure that commuting services are available. When you start planning the move a year in advance, there is sufficient time to take care of such details.
2. Appoint A Project Manager
To make your office move effective, appoint a project manager. As the head of a company, you probably won’t have the time to take care of the shifting by yourself. So, assign moving roles among the senior staff members and opt for a person who can multitask and is equipped to be your move expert and handle the moving team. Make them the point of connection among your office and vendors. It is vital to appoint someone in authority who is an active person and known for their planning skills to make sure an efficient procedure.
3. Eliminate Unwanted Things
The offices accumulate old furniture, broken electronics, and several accessories that do not hold enough importance. You can create a list of these things and ensure that they have been discarded before the big move, not to take up much of the new office space. Suggest your project manager survey your current office and make an inventory of things that are required to be kept and things to get rid of. These discards can be donated or can be given for recycling.
4. Conduct Regular Meetings
In your plan, set usual meetings to review the move and its progress with all employees. It is vital to keep everyone informed and to make time to address employee’s concerns and comments. Relocating is stressful for everyone comprised and can be more stressful if decisions are not adequately communicated.
5. Hire Professional Movers And Packers
Hiring a professional and experienced moving company is one of the vital tasks of moving an office space. When choosing moving companies that specialize in office moves, do your research well, ask the questions, and have the company come to your office to assess your move. Ensure that the company is reliable and that you are receiving the best service for the cost. By choosing professional movers and packers for your office relocation, you can make a move relatively easier.
6. Inform Stakeholders
Always keep in mind that you and your staff are not the only ones who will be affected by the move; your stakeholders will be affected too. Hence, inform them of your plan in advance to have time to adjust the move. Create email announcements highlighting the new office space’s address, date of the move, the operating hours of the current office, and details of the person that they can contact for further queries.
Preparation is the best way to make sure a smooth office relocation. So before your office move must have a look at these ways how to move an office space without disrupting business.
Also Read, How To Organize An Office Move
